News and Events

In this issue: UT Works Program Phase 1 Spring Update / Business unit involvement key to UT Works’ success / Benefits of UT Works — ReADY / Looking Ahead

UT Works Program Phase 1 Spring Update shares the latest news for each module included in Phase 1, including Operations & Maintenance (O&M), Capital Planning and Project Management (CPPM), and ReADY (Request Forms).

At every step in the process, through planning, initial design, and design confirmation, the UT Works Program has worked with the units that will be using the final product to gain insight and feedback on their processes and how UT Works can help each unit successfully implement the new system.

In this issue: Updated Phase 1 Timeline Supports Fall 2024 Goal / UT Works Program Phase 1 Fall Update / Change Management Training Supports a Successful Transition / Benefits of UT Works / Looking Ahead

With the approval of Executive Sponsor Jim Davis (SVP/COO), the UT Works Program recently released an updated Phase 1 Timeline. The updated timeline includes input from the leadership of units involved in the program and endorses the shared goal for campus to begin using UT Works in the Fall of 2024. To meet this goal, the program will adopt methodologies and practices that prioritize the timeline.

The UT Works Program partnered with Axiom Learning Solutions to offer Change Management Workshops. The training aims to prepare managers, supervisors, and informal leaders to help their team members successfully navigate the transition to UT Works within their units. Change management is a key part of supporting employees as they transition from how they do their jobs today to how they will in the future using UT Works.

UT Works Program Phase 1 Fall Update shares the current status of each module included in Phase 1, including Operations & Maintenance (O&M), Capital Planning and Project Management (CPPM), and ReADY (Request Forms).

This summer, the UT Works Program team will pull together a workgroup of representatives from across campus to learn more about how they submit work requests and how to best capture that information.

On Tuesday, June 20, the UT Works Program will release Prototype 2 (P2) of the Operations & Maintenance (O&M) module at a launch event kicking off the Design Confirmation process. This milestone comes after obtaining approvals from the units taking part in the program of the design recommendations documents generated by the two rounds of design sessions, which concluded at the end of March 2023.

This spring saw the kick-off of work on the Capital Planning and Project Management (CPPM) module. The first round of design sessions began in April and will run until late June.