In preparation for UT Works Go-Live, the UT Works Program and business units will train over 900 employees through over 100 training sessions from September through October and beyond. The training sessions will provide those who will use UT Works with the tools and skills needed to successfully transition to the new system. The table below includes a description and which roles will be required to take each course. Many courses are broken out by specific unit as well in order to address the specific business processes used by each unit.
Please note that UT Works role assignments for employees and course registrations are being handled within each unit and not the UT Works Program. If you have questions about the roles or courses you have been assigned, please contact your manager or training administrator.
Courses marked with * are offered in both English and Spanish.
| Course Name | Description | Unit |
|---|---|---|
| Course Name Technician * | Description Technicians will learn how to complete assigned work order phases from the Go Mobile App. | Unit FS-LIBS |
| Course Name Supervisor | Description Supervisors will learn how to create/assign work orders and O&M projects in AiM. The class will also cover how to make edits to employee or shop records. Supervisors in select units will lean how to approve external charges and shop stock requests, based on the business needs of the unit. | Unit FS-LIBS |
| Course Name Technician + Warehouse Staff * | Description Technicians will learn how to complete assigned work order phases from the Go Mobile App. The class will also cover satellite warehouse skills, including processing warehouse transfers, pick tickets, counter releases, and counter returns. | Unit FS-FOM PDC UEM UHD |
| Course Name Supervisor + Warehouse Manager | Description Supervisors will learn how to create/assign work orders and O&M projects in AiM, as well as making edits to employee or shop records. The class will also cover satellite warehouse manager skills such as processing inventory, warehouse records, and transactions. Attendees should expect to learn how to initiate/approve physical counts, inventory adjustments and processing transfers, as well as creating and maintaining warehouse bins. Attendees from select units will learn how to approve external charges and shop stock requests based on the business needs of the unit. | Unit FS-FOM PDC UEM UHD |
| Course Name Central Warehouse Staff | Description Central Warehouse Staff will learn how to process warehouse transfers, pick tickets, counter releases and counter returns. | Unit BFS |
| Course Name Central Warehouse Manager | Description Central Warehouse Managers will learn how to process warehouse transfers, pick tickets, counter releases and counter returns as well as maintaining and processing inventory and warehouse records/transactions. The class will also cover creating and maintaining inventory part profiles and initiating/approving physical counts. | Unit BFS |
| Course Name UT Works Analyst | Description View of all financial related information in UT Works. | Unit BFS FS PDC UEM UHD |
| Course Name CPPM Viewer | Description View of all capital project information in UT Works. | Unit BFS FS PDC UEM UHD |
| Course Name Asset Manager | Description The asset management class will cover inspection creation/completion and generating universal action lists for inspections. | Unit FS UEM UHD |
| Course Name Purchasing | Description The purchasing class will cover spot purchase (ProCard purchase) entry and editing service contracts and purchase orders. | Unit BFS UHD |
| Course Name Finance Manager | Description Finance Managers will learn how to view and process all financial related information and transactions. The Finance Manager role includes view privileges to non-finance modules for reconciliation purposes. | Unit BFS UEM UHD |
| Course Name Service Center | Description Service Center personnel will learn how to create and assign work orders and O&M projects. | Unit FS |
| Course Name CPPM Project Mgr + Project Specialist | Description Project Managers and Specialists will learn how to create, view and edit capital project information. | Unit FS UEM |
| Course Name Project Manager | Description Project Managers will learn how to create, view and edit capital project information. | Unit PDC |
| Course Name Project Specialist | Description Project Specialists will learn how to view and edit capital project information. | Unit PDC |
| Course Name Accounting Functions | Description Accounting personnel will learn how to view and process all financial related information and transactions. | Unit BFS FS PDC UEM |
| Course Name CPPM Construction Administrator | Description Construction Administration personnel will learn how to view all capital project information, including contracts. | Unit FS PDC UEM |
| Course Name CPPM Contracts Manager | Description Contracts Management personnel will learn how to view all contract-related information and transactions. | Unit PDC |
| Course Name CPPM Manager | Description CPPM Management personnel will learn how to view all capital project-related information and transactions. | Unit BFS FS UEM |
| Course Name CPPM Inspector | Description CPPM Inspectors will learn how to create/perform inspections and generate universal action lists from them. | Unit FS UEM |
| Course Name Technician and Timekeeping | Description UHD Building Services Personnel will learn how to complete assigned work order phases from the Go Mobile App and enter, review, and approve timecards. | Unit UHD |
| Course Name Custodial * | Description Custodial Services personnel will learn work management and basic time management functions. | Unit FS |