In preparation for UT Works Go-Live, the UT Works Program and business units will train over 900 employees through over 100 training sessions from September through October and beyond. The training sessions will provide those who will use UT Works with the tools and skills needed to successfully transition to the new system. The table below includes a description and which roles will be required to take each course. Many courses are broken out by specific unit as well in order to address the specific business processes used by each unit.
Please note that UT Works role assignments for employees and course registrations are being handled within each unit and not the UT Works Program. If you have questions about the roles or courses you have been assigned, please contact your manager or training administrator.
Courses marked with * are offered in both English and Spanish.
| Course Name | Description | Unit |
|---|---|---|
| Technician * | Technicians will learn how to complete assigned work order phases from the Go Mobile App. | FS-LIBS |
| Supervisor | Supervisors will learn how to create/assign work orders and O&M projects in AiM. The class will also cover how to make edits to employee or shop records. Supervisors in select units will lean how to approve external charges and shop stock requests, based on the business needs of the unit. | FS-LIBS |
| Technician + Warehouse Staff * | Technicians will learn how to complete assigned work order phases from the Go Mobile App. The class will also cover satellite warehouse skills, including processing warehouse transfers, pick tickets, counter releases, and counter returns. | FS-FOM PDC UEM UHD |
| Supervisor + Warehouse Manager | Supervisors will learn how to create/assign work orders and O&M projects in AiM, as well as making edits to employee or shop records. The class will also cover satellite warehouse manager skills such as processing inventory, warehouse records, and transactions. Attendees should expect to learn how to initiate/approve physical counts, inventory adjustments and processing transfers, as well as creating and maintaining warehouse bins. Attendees from select units will learn how to approve external charges and shop stock requests based on the business needs of the unit. | FS-FOM PDC UEM UHD |
| Central Warehouse Staff | Central Warehouse Staff will learn how to process warehouse transfers, pick tickets, counter releases and counter returns. | BFS |
| Central Warehouse Manager | Central Warehouse Managers will learn how to process warehouse transfers, pick tickets, counter releases and counter returns as well as maintaining and processing inventory and warehouse records/transactions. The class will also cover creating and maintaining inventory part profiles and initiating/approving physical counts. | BFS |
| UT Works Analyst | View of all financial related information in UT Works. | BFS FS PDC UEM UHD |
| CPPM Viewer | View of all capital project information in UT Works. | BFS FS PDC UEM UHD |
| Asset Manager | The asset management class will cover inspection creation/completion and generating universal action lists for inspections. | FS UEM UHD |
| Purchasing | The purchasing class will cover spot purchase (ProCard purchase) entry and editing service contracts and purchase orders. | BFS UHD |
| Finance Manager | Finance Managers will learn how to view and process all financial related information and transactions. The Finance Manager role includes view privileges to non-finance modules for reconciliation purposes. | BFS UEM UHD |
| Service Center | Service Center personnel will learn how to create and assign work orders and O&M projects. | FS |
| CPPM Project Mgr + Project Specialist | Project Managers and Specialists will learn how to create, view and edit capital project information. | FS UEM |
| Project Manager | Project Managers will learn how to create, view and edit capital project information. | PDC |
| Project Specialist | Project Specialists will learn how to view and edit capital project information. | PDC |
| Accounting Functions | Accounting personnel will learn how to view and process all financial related information and transactions. | BFS FS PDC UEM |
| CPPM Construction Administrator | Construction Administration personnel will learn how to view all capital project information, including contracts. | FS PDC UEM |
| CPPM Contracts Manager | Contracts Management personnel will learn how to view all contract-related information and transactions. | PDC |
| CPPM Manager | CPPM Management personnel will learn how to view all capital project-related information and transactions. | BFS FS UEM |
| CPPM Inspector | CPPM Inspectors will learn how to create/perform inspections and generate universal action lists from them. | FS UEM |
| Technician and Timekeeping | UHD Building Services Personnel will learn how to complete assigned work order phases from the Go Mobile App and enter, review, and approve timecards. | UHD |
| Custodial * | Custodial Services personnel will learn work management and basic time management functions. | FS |