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UT Works training officially begins on Tuesday, September 3, and will continue through October, with over 900 employees receiving training before Go-Live. Each business unit involved in UT Works will handle registration for their employees, following their internal processes. The registration plan helps ensure that every employee gets registered for the course(s) they need while also ensuring that units will still be able to provide services to campus consistently during the training period.

The UT Works Program partnered with Axiom Learning Solutions to offer Change Management Workshops. The training aims to prepare managers, supervisors, and informal leaders to help their team members successfully navigate the transition to UT Works within their units. Change management is a key part of supporting employees as they transition from how they do their jobs today to how they will in the future using UT Works.

This summer, the UT Works Program team will pull together a workgroup of representatives from across campus to learn more about how they submit work requests and how to best capture that information.

The UT Works Program recently released a detailed timeline for the implementation of modules included in Phase 1.

Completed in December, the first round of Operations and Maintenance (O&M) design sessions produced the first recommendation documents for review and validation by representatives in the participating units. Design sessions provide a forum for exchanging ideas and best practices as participants work together to determine how the UT Works program will improve business processes by leveraging the functionality of the technical system.

The UT Works Program launched a Transformation Network and a Communications Network in the fall to help units involved in the program understand the changes coming with UT Works.

The Design Phase of the UT Works program is kicking off in November with preliminary design sessions with “The Core Design Team,” representatives from Facilities Planning and Management (FPM), Enterprise Business IT Solutions (eBITS), Utilities and Energy Management (UEM), Technology Resources (TRecs), and Business Financial Services (BFS). The Core Design Team will be responsible for making configuration and process decisions with the goal of a “one business process for one business need,” a core tenant of the UT Works program. The Core Design Team was selected by the UT Program Oversight Committee.