News

In this issue: Updated Phase 1 Timeline Supports Fall 2024 Goal / UT Works Program Phase 1 Fall Update / Change Management Training Supports a Successful Transition / Benefits of UT Works / Looking Ahead

UT Works Program Phase 1 Fall Update shares the current status of each module included in Phase 1, including Operations & Maintenance (O&M), Capital Planning and Project Management (CPPM), and ReADY (Request Forms).

With the approval of Executive Sponsor Jim Davis (SVP/COO), the UT Works Program recently released an updated Phase 1 Timeline. The updated timeline includes input from the leadership of units involved in the program and endorses the shared goal for campus to begin using UT Works in the Fall of 2024. To meet this goal, the program will adopt methodologies and practices that prioritize the timeline.

On Tuesday, June 20, the UT Works Program will release Prototype 2 (P2) of the Operations & Maintenance (O&M) module at a launch event kicking off the Design Confirmation process. This milestone comes after obtaining approvals from the units taking part in the program of the design recommendations documents generated by the two rounds of design sessions, which concluded at the end of March 2023.

This summer, the UT Works Program team will pull together a workgroup of representatives from across campus to learn more about how they submit work requests and how to best capture that information.

This spring saw the kick-off of work on the Capital Planning and Project Management (CPPM) module. The first round of design sessions began in April and will run until late June.

The UT Works Program passed an important milestone when the Operations & Maintenance (O&M) Design Sessions concluded at the end of March.

On March 23, members of the Transformation and Communications Networks received an update on the UT Works Program along with an introduction to the Change Management plans the Organizational Readiness (OR) team will use to prepare UT staff for the transition to the UT Works system. Meetings were held for both day and evening shift staff to accommodate as many network members as possible.

The UT Works Program recently released a detailed timeline for the implementation of modules included in Phase 1.

Completed in December, the first round of Operations and Maintenance (O&M) design sessions produced the first recommendation documents for review and validation by representatives in the participating units. Design sessions provide a forum for exchanging ideas and best practices as participants work together to determine how the UT Works program will improve business processes by leveraging the functionality of the technical system.