News

During September, UT Works Trainers taught 22 classes focused on Supervisors and Warehouse Managers, Capital Planning and Project Management (CPPM) Project Managers, Asset Managers, and Central Warehouse personnel.  Some of these courses will continue through October with other training courses including Technician, Asset Manager, CPPM Inspector, CPPM Accounting, and Custodial beginning in October and continuing through go0live.

UT Works training officially begins on Tuesday, September 3, and will continue through October, with over 900 employees receiving training before Go-Live. Each business unit involved in UT Works will handle registration for their employees, following their internal processes. The registration plan helps ensure that every employee gets registered for the course(s) they need while also ensuring that units will still be able to provide services to campus consistently during the training period.

To prepare for the transition to UT Works, the UT Works Program and business units are preparing to train over 900 employees through over 100 training sessions from September through October and beyond. The training sessions will provide those who will use UT Works with the tools and skills needed to successfully transition to the new system while also providing the information they will need to feel supported during Hypercare after Go-live.

Mapping and assigning security roles play an important part in the planning process for UT Works as we move towards training future users in the Fall.

In this issue: Updated Phase 1 Timeline Supports Fall 2024 Goal / UT Works Program Phase 1 Fall Update / Change Management Training Supports a Successful Transition / Benefits of UT Works / Looking Ahead

UT Works Program Phase 1 Fall Update shares the current status of each module included in Phase 1, including Operations & Maintenance (O&M), Capital Planning and Project Management (CPPM), and ReADY (Request Forms).

With the approval of Executive Sponsor Jim Davis (SVP/COO), the UT Works Program recently released an updated Phase 1 Timeline. The updated timeline includes input from the leadership of units involved in the program and endorses the shared goal for campus to begin using UT Works in the Fall of 2024. To meet this goal, the program will adopt methodologies and practices that prioritize the timeline.

On Tuesday, June 20, the UT Works Program will release Prototype 2 (P2) of the Operations & Maintenance (O&M) module at a launch event kicking off the Design Confirmation process. This milestone comes after obtaining approvals from the units taking part in the program of the design recommendations documents generated by the two rounds of design sessions, which concluded at the end of March 2023.

This summer, the UT Works Program team will pull together a workgroup of representatives from across campus to learn more about how they submit work requests and how to best capture that information.

This spring saw the kick-off of work on the Capital Planning and Project Management (CPPM) module. The first round of design sessions began in April and will run until late June.