News

This article is a reprint of a message sent by Jim Davis (SVP/COO) and Cole Complese (VP/CIO) to the leaders of units that will transition to using UT Works in November.

In this issue: UT Works Training Begins in September / Change Champions and Leaders Help Pave the Way to Success / What’s Cutover and Go-Live? / Looking Ahead

Transformation Network Change Champions and Leaders each play a key role in supporting their teams and coworkers.

While you may have seen the term Go-Live in previous UT Works Program communications, and some of you may even be familiar with the term cutover from working on physical infrastructure projects, you may not have heard it in connection to UT Works.  As these are both terms you certainly will be hearing a lot more often this fall, we felt it would be useful to share a quick primer on what they mean in the context of UT Works.

UT Works training officially begins on Tuesday, September 3, and will continue through October, with over 900 employees receiving training before Go-Live. Each business unit involved in UT Works will handle registration for their employees, following their internal processes. The registration plan helps ensure that every employee gets registered for the course(s) they need while also ensuring that units will still be able to provide services to campus consistently during the training period.

In this issue: UT Works Training Update / Transformation Network Refocuses for Success / Change Coaching to Support Change Leaders / Looking Ahead

To prepare for the transition to UT Works, the UT Works Program and business units are preparing to train over 900 employees through over 100 training sessions from September through October and beyond. The training sessions will provide those who will use UT Works with the tools and skills needed to successfully transition to the new system while also providing the information they will need to feel supported during Hypercare after Go-live.

As we enter the homestretch of UT Works implementation, the Transformation Network will refocus on activities that will help their coworkers and team members transition to using UT Works. To achieve this focus, leadership within each business unit designated participants as either Change Champions or Change Leaders, with each role taking part in specific events and training.

The Transformation Network’s Change Leaders are managers and supervisors from the various units taking part in the UT Works Program. As they are responsible for managing teams and operations, they need tools to help their teams navigate the transition to using UT Works.

In this issue: Testing Update: User Stories Help Improve Testing Outcomes / Engagement Sets Stage for ReADY Success / Aligning Security Roles with Training / Looking Ahead